CMAQ
Project
Scope
of Work 2010 & 2011
Date: November 11th 2009
Project
Title: Fort
Collins
Sponsoring
Agencies: City of Fort
Collins
Staff
Contact:
Dave “DK” Kemp
Title:
FC Bikes Coordinator, City of Fort
Collins
Prepared
by:
Dave “DK” Kemp
Email
address: dakemp@fcgov.com
Phone
Number:
(970) 416-2411
Fax
number: (970) 416-6239
Agency
Name: City of Fort Collins, Transportation Planning
& Special Projects
Agency
Address: 250 N. Mason, PO Box 580 , Fort Collins ,
CO 80522
Background:
The FC Bike Library Program
has been awarded Congestion Mitigation Air Quality grant funding prior to the
submittal of this scope of work for 2010 & 2011. This scope of work is unique and includes the
continual improvement, refinement, and expansion of the FC Bike Library
program. These activities includes
improving marketing and operational practices.
Expansion includes adding more bicycles to the FC Bike Library fleet and
incorporating more community partners in the way of schools, businesses, and
non-profit organizations.
The FC Bike Library is
similar to a regular City library, but instead of checking out books, you check
out a bike. A customer interested in
participating in the bicycle library can sign up at the bicycle library
station. To become a member of the
bicycle library all you need is one form of identification, for instance, a
driver’s license, state ID, passport, or green card. A credit or check card is also necessary for
deposit. After the member’s information
is recorded in the bicycle library database, they sign a one-time insurance.
New members are then able to check out a bike for as short as an hour or for as
long as five days at a time.
The bicycle comes fully
equipped with bike lights, a lock, basket, and snap on fenders, in the event of
inclement weather. Should the bicycle
encounter any mechanical difficulties beyond a flat tire, an emergency phone
number will be provided to assist the bicycle library member.
Since the inception of the FC
Bike Library (FCBL) in 2008, the program has received vast local, regional, and
national media attention pertaining to the success of the program and its
benefit to the Fort Collins community.
This program has demonstrated its initial success by attracting nearly 4091
library members and generating over 44,840 vehicle miles traveled as of September
2009.
2008 & 2009 Accomplishments
- 150 bikes currently operational in Bike Library
fleet – 200 bicycles by December 31st 2009.
- 4091 bike members signed up with bike library as
of September 2009
- 30 volunteers are signed up to assist with FCBL
operations
- State of the art website created to track
bicycles, members, vehicle miles traveled and evaluation process.
- City owned space donated to Bike Library in order
to conduct fleet maintenance, storage, and check-out. This constitutes part of the local ‘in
kind’ match.
- Downtown check out station (Café Bicyclette)
donated by Downtown Development Authority.
This constitutes part of the local ‘in kind’ match.
- Three check-out stations to date: 1) Old Town Square 2) 222 LaPorte Road.
3) Colorado State University Campus (Lory Student
Center)
- Close coordination with local participating stakeholders to ensure success of program (Convention and Visitors Bureau, Downtown Development Authority, Colorado State university, and local businesses)
2010 & 2011 Goals
- Create sustainable financial plan to continue on-going
program operations after 2011.
- Expand the program to at least two additional
check-out stations in south Fort Collins, utilizing local partners such as
bike shops and other local businesses.
- Incorporate the partnership between Bike Library
with the City’s Safe Routes to School program and the Poudre School
District.
- Develop two self service pilot check-out stations
at two local hotels in Fort Collins (north and south areas).
- Develop web-based program and logistics protocol
regarding reservation and group lending program.
- Encourage at least three major employers (100
employees or more) to carry small fleets of bike library bikes to be used
by employees for errands.
- Expand and develop CSU campus check out
station.
- Close coordination with local participating
stakeholders to ensure success of program (CVB, DDA, CSU, and local
businesses).
- Expand fleet of total bicycles to 350 bicycles
City-wide by end of 2011.
- Seven total check-out stations, including
self-service and staffed, City-wide (not including major employer
fleets).
- Promotion of bicycle safety education materials
to all FCBL members and participating partners.
2010 & 2011 Scope of Work:
I.
2010 1st
Quarter – January- March
a.
Work with City
Bike Coordinator (FC Bikes program) on public pelations campaign for 2010 &
2011.
b.
Seek customer
feedback and community input on FCBL service and operations improvements.
c.
(January –
February) Prepare for re-opening two stations downtown and Colorado State
University.
d.
Grand season
opening March 2009 with 200 bicycles in fleet ready to roll.
e.
Begin developing
plan to expand bike library program into to local business, hotels, and
additional stations in south Fort Collins.
f.
Begin
developing long-term sustainable financial plan.
g.
Begin development
of reservation and group ride lending program.
II.
2010 2nd
Quarter – April – June
a.
Two hotels
identified to take part in pilot self-service check out program (details,
logistics, contracts in place by end of June).
b.
At least three
major businesses identified to carry small bike library fleet.
c.
Enact reservation
and group ride lending program
c. Two
additional check-out station locations identified (details, logistics, &
contracts in place by end of June).
d. Determine
estimation of additional bicycles needed to fulfill future check-out station
locations.
III.
2010 33rd Quarter – July – September
a.
Continue working
with CSU to assess their need for bikes and expand fleet.
b.
Purchase
additional bicycles as needed to fulfill future stations and expansion.
c.
Implement two new
check-out station in south Fort Collins (August)
d.
Implement two
self service check-out stations at two hotels. (August)
e.
Concentrate efforts
on new station management and process.
f.
Determine Safe
Routes to School fleet needs (safety education/training opportunities)
IV.
2010 4th Quarter – October – December
a.
Close for 2010
season first week in November
b.
Review online
registration & data base for tracking bikes
c.
Move out of old
town Kiosk for winter to allow ice skating rink operations.
d.
Bicycle inventory
and end of year fleet and program assessment.
e.
Review
and adopt long term financial plan.
V.
2011 1st Quarter – January – March
a.
Bike Fort Collins
prepares for reopening of two downtown check-out stations.
b.
Review and
evaluate 2010 strengths and weaknesses, make programmatic adjustments
accordingly.
c.
Attend to program
partner needs and considerations prior to grand season re-opening.
d.
Bike Library
grand season re-opening (end of March)
VI.
2011 2nd
Quarter – April – June
a.
Determine
frequency of bicycle use among stations and adjust fleet numbers depending upon
over or under accommodation levels.
b.
Measure success
of new self-service and staffed check-out stations
c.
Purchase
additional bicycles as needed.
d.
Review and
evaluate strengths and weaknesses associated with major employer fleets.
e.
Check status of
long term financial plan – evaluate
VII.
2011 3rd
Quarter – July – September
a.
Monitor, problem
solve, evaluate Bike Library strengths and weakness
b.
Place newly
purchased bicycles as needed
c.
Focus on program administration
and day to day operations
d.
Long
term financial plan operation refinement.
VIII.
2011 4th
Quarter – October –December
a.
Close for season
first week in November
b.
Review online
registration & data base for tracking bikes
c.
Bicycle inventory
and end of year fleet and program assessment.
d.
Ensure
application of long term financial strategies are in place for 2012 & 2013.
Evaluation:
Evaluating the effectiveness
of the project over time
Specific tasks and
quantifiable objectives for those tasks include:
- Survey local participating businesses in the
program after deploying all bikes.
Objective: Determine success of program as well as
identify needs for program refinement.
- Update FC Bike Library website to reflect 2008
& 2009 efforts as well as include all 2010 sponsors, stations, and
participating businesses.
Objective: Updated website reviewed approved by Project
Manager.
- Prepare and deploy 200 bikes by April 2009
Objective: Measurement of the number of bikes deployed on
any specific day through the web-based inventory control. This inquiry will also provide data to
determine the average length of daily bike trips. The ongoing measurement
tool will offer an online questionnaire sent to each user who checks out a
bike. The actual deployment of bikes and
calculation of average miles used will be ongoing and reported quarterly.
Our annual reports will summarize these quarterly reports.
4. Specific
quantification of vehicle miles traveled (VMT) reduction, traffic congestion
and air quality improvement will be calculated based on user surveys and
collected web-based data.
Objective:
Determine participation rates,
member counts, and miles ridden per month (VMT = air quality savings).
2010
& 2011 Financial Budget:
Projected Expenditures
|
2010/2011
|
Contractual staff labor/
contractual overhead/training/ development
|
$85,000
|
Bicycle Accessories –
Lights, Lock, baskets, fenders
|
$7,500
|
150 additional program
bicycles and replacement parts
|
$45,000
|
Programmatic Marketing
Website Development
|
$32,000
|
Bicycle Facilities
/Installation
(kiosks, shelter, bike
racks)
|
$30,500
|
Total Projected Expenditures
|
$200,000
|
2010
Budget
|
2011
Budget
|
|
CMAQ
Grant
(82.79%)
|
$83,000
|
$83,000
|
Local
Match
“In
Kind”
Downtown Development
Authority (DDA) & City of Fort Collins
(17.21%)
|
$17,000
|
$17,000
|
Totals
|
$100,000
|
$100,000
|
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